Document Controller

Our client, a leading main contractor are seeking a Document Controller in County Galway.

The specific responsibilities and requirements for the Document Controller position are as follows:

Specific Responsibilities:

1. Plan Organization: Efficiently organize and continually update the Project Document Plan, ensuring timely dissemination of updates to the project team.

2. Document Quality Assurance: Verify and maintain the quality of all documentation, guaranteeing that it meets the required standards before presenting it to the client.

3. Technical Documentation Assistance: Collaborate in the creation of technical documents pertaining to the project’s requirements.

4. Information Dissemination: Disseminate reports and updates to the project teams as needed, ensuring timely delivery.

5. Meeting Recording: Record and distribute project meeting minutes whenever necessary.

6. Document  Management: Safeguard documentation in alignment with Project Management and Document Control procedures.

7. Sensitive Data Protection: Uphold the strict confidentiality of sensitive information, adhering to legal regulations.

8. System Guidance: Provide users with guidance on the proper utilization of the document management system to maintain consistency.

9. Support for Audits: Aid in the preparation for audits and provide assistance during the audit process.

10. Ad Hoc Project Participation: Engage in ad hoc project assignments and fulfill additional administrative duties as directed by the Project Management Team.

11. Ongoing Team Support: Continuously provide support to the project team and ensure the execution of quality systems according to the defined requirements

Requirements:

1. Experience: Ideally possess 2 years of experience working in a Document Controller/Project Administration position, preferably in an engineering or construction environment.
2. Familiarity: Familiarity with Quality Standards and Document Control Procedures.
3. Organizational Skills: Excellent planner and organizer with strong communication skills.
4. Team Player: Be a dependable team player with strong leadership skills.
5. Prioritization: Ability to prioritize workload effectively.
6. Attention to Detail: Display a high level of attention to detail in all tasks.
7. Self-Motivation: Be self-motivated and able to work independently and take initiative as needed.

These responsibilities and requirements are essential for maintaining effective document control and ensuring the smooth flow of information within the project team while adhering to quality standards and procedures.

For more information or to apply directly email ryan.ogrady@sonastechnical.com