Office Manager

We’re working with a global engineering and construction management firm in their search for a proactive and organized Office Manager to join their growing office in Dublin.

Why apply with Sonas?

• We can provide insights to the best salaries, rates and benefits on offer
• One point of contact – We can manage all your applications, interviews and negotiations
• We will get your CV seen by the right hiring managers

Responsibilities:

• Oversee office facilities maintenance, equipment upkeep, and supplies management.
• Collaborate with HR Director to ensure smooth new hire setup, including desk arrangement, technology provisioning, and orientation.
• Conduct office orientation presentations for new team members.
• Welcome visitors and prepare meeting rooms for both suppliers and customers.
• Organize internal and external events, handling supplier coordination, ordering food, and event setup.
• Serve as the primary contact for team inquiries related to office and IT requirements.
• Manage office IT needs, liaise with IT teams for new hires, and troubleshoot equipment issues.
• Assist the director group with administrative tasks, including document creation and travel arrangements.
• Collaborate with marketing teams to implement marketing plan, including social media posts and marketing data reports.
• Create high-quality PowerPoint presentations that portray the company favorably.
• Support report generation and maintain the internal communications page.
• Coordinate internal meetings, including presentation creation and logistical arrangements.
• Maintain records of work hours and staff qualifications for H&S Director.
• Create CVs for internal staff to support new proposals.
• Monitor CIS (Client Information System) and relay relevant information to the Business Development Director.
• Manage a database of potential clients.
• Communicate with vendors for office supplies and cleaning services.

Qualifications:

• Proven experience in office management or related roles.
• Strong Office 365 skills including excellent word, excel and PowerPoint
• Strong organizational, communication, and problem-solving skills.
• Proficiency in IT troubleshooting and equipment management.
• Attention to detail and ability to multitask effectively.
• Familiarity with marketing coordination and event planning.
• Knowledge of ISO compliance and record-keeping.
• Collaborative and proactive approach to work.

For more information or to apply directly please email james.hickey@sonastechnical.com